PRIVACY POLICY_

Our Privacy Statement

At ASTRAL, we are committed to the online security and safety of all members. This privacy policy explains how we collect, use, and protect your data. We are dedicated to maintaining the confidentiality and security of your personal information, and adhere to strict data protection regulations to ensure we are being transparent about our data handling practices. We believe in transparency and want you to understand how and why we collect your data. If you have any questions or concerns about our Privacy Policy or data practices, please contact us via the contact form at astral.institute

What We Collect

When you contact ASTRAL, our mentors collect your email addresses so we can respond to your inquiries. Any additional information provided in contact forms will also be recorded. Our two forms collect different profiles from you, to ensure we only record what is necessary for each applicant. Our work experience form may collect:

• Your name
• Birth date
• Student details (e.g. school, year level, academic record)
• Contact details (e.g. phone number, email)
• Parent name
• Parent contact details

Our sponsorship form may collect:

• Your name and title
• Contact details (e.g. phone number, email)
• Banking details (e.g. credit card number, type, expiry date)
• Address

Support form may collect:

• Your name
• Contact details (e.g. phone number, email)

How We Use Your Data

The purpose of collecting your data varies based on what the information has been provided for but is primarily to ensure that we have a means of contacting you should further communication be required. This includes informing you of the outcome of a work experience application, confirming a donation or discussing other ways in which you may want to support us. Data collected from the work experience form is also used to verify eligibility and determine suitability for the offered programs. Data collected from the sponsorship form is used to carry out the monetary transfer and ensure due recognition can be given.

How We Protect Your Data

We use third party apps to ensure data privacy, including JotForm and the Swinburne donation system, of whose integrity and security we are assured. Their policies can be found below.

Neither we nor they will share your details or use them for any purpose other than our stated objectives. We also will not store your information outside of these secure platforms beyond contact details (i.e. name & email) to enable clear lines of communication. These details will only be used when necessary and will not be used for promotional purposes without explicit consent.